We’re Hiring: Executive Assistant to the CEO and President (Full-Time)
Deadline to apply: January 20, 2023
Position Title: Executive Assistant to the CEO and President
Position Type: Full-time Role
Compensation: $60K - $70K
Location: Miami
Start: January 2023 / February 2023
About America On Tech:
America On Tech is an award-winning, early pipeline technology talent accelerator on a mission to decrease the racial wealth gap by creating pathways for underestimated students to thrive in technology and innovation. To date, we have worked with 3,500+ students by leveraging the time, talent and expertise of technology professionals to teach our tuition-free courses and help provide work-based internships and learning programs to promote the advancement of underestimated students into technology. Founded in 2014, AOT’s work has been featured in Forbes, CNN, The Huffington Post, TechCrunch, BET and other leading publications. AOT has also been awarded by Forbes 30 Under 30, Wells Fargo and the Brooklyn Borough President’s Office.
Who We Are Looking For:
We are looking to hire an Executive Assistant. The ideal candidate is a high-performing professional who is a jack of all trades and can juggle multiple responsibilities with a lot of attention to detail. Candidates who pursue this position should thrive in a fast-paced organizational environment, understand the importance of cross-functional collaboration and have strong relationship management skills. The Executive Assistant will work directly with the CEO and President of the organization and will help in strengthening and optimizing communications, culture and systems that will lead in the successful execution of AOT’s three-year strategic plan and organizational advancement.
Responsibilities:
Executive Support (40% of time)
Administrative Support (40% of time)
General (20%):
Benefits of Working at America On Tech:
Must Have:
Nice to Have:
How to Apply
Please submit your resume below.
All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
Position Type: Full-time Role
Compensation: $60K - $70K
Location: Miami
Start: January 2023 / February 2023
About America On Tech:
America On Tech is an award-winning, early pipeline technology talent accelerator on a mission to decrease the racial wealth gap by creating pathways for underestimated students to thrive in technology and innovation. To date, we have worked with 3,500+ students by leveraging the time, talent and expertise of technology professionals to teach our tuition-free courses and help provide work-based internships and learning programs to promote the advancement of underestimated students into technology. Founded in 2014, AOT’s work has been featured in Forbes, CNN, The Huffington Post, TechCrunch, BET and other leading publications. AOT has also been awarded by Forbes 30 Under 30, Wells Fargo and the Brooklyn Borough President’s Office.
Who We Are Looking For:
We are looking to hire an Executive Assistant. The ideal candidate is a high-performing professional who is a jack of all trades and can juggle multiple responsibilities with a lot of attention to detail. Candidates who pursue this position should thrive in a fast-paced organizational environment, understand the importance of cross-functional collaboration and have strong relationship management skills. The Executive Assistant will work directly with the CEO and President of the organization and will help in strengthening and optimizing communications, culture and systems that will lead in the successful execution of AOT’s three-year strategic plan and organizational advancement.
Responsibilities:
Executive Support (40% of time)
- Manage the the CEO and President’s calendar to ensure their schedules are up to date and deadlines are met
- Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on behalf of the CEO and President
- Organizing meetings, including scheduling, sending reminders and organizing events when necessary
- Coordinating travel arrangements (both domestic and international) and create trip itineraries for work travel, speaking engagement and general stewardship initiatives
- Providing support to the program and development teams to ensure work is carried on a timely basis
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
- Provide support on additional projects that fall under the purview of the CEO and President as needed
Administrative Support (40% of time)
- Helping in the drafting, development and execution of the strategic plan to ensure milestones are met
- Providing administrative and project management support to the leadership team in preparation for board and committee meetings throughout the year, including developing materials for all board meetings
- Providing administrative and project management support in the implementation of work carried out by the board of directors and its respective committees, including developing materials for all meetings
- Using various software, including word, excel, and powerpoint software to prepare reports and/or special projects
- Handle large mailings from the organization to stakeholders
- Maintain paper and electronic filing systems
- Maintain confidential and sensitive information
General (20%):
- Contribute toward the development of standard operating procedures in all areas of business, and continue to find new ways to improve quality and efficiency
- Collaborate with leaders to build organization-wide best practices
- Work cross-functionally with all departments to support the future of AOT and additional projects as necessary
Benefits of Working at America On Tech:
- Medical, dental and vision insurance
- Commuter benefits
- 20 paid vacation days per year
- 2 week holiday vacation at the end of the year
- 10 organizational holidays per year
- 6% 401K Match
Must Have:
- Bachelor’s Degree; Comparable experience will also be considered
- 3+ years management experience working in education, nonprofit, or comparable field
- Ability to work well in a startup environment
- Project Management Experience
- Data Driven Mindset
- Strong communication skills--written, oral and presentation
- Proven Interpersonal skills; working with both students and adults
- Interest in Student Development
- Interest in Technology
- Ability to lead and thrive in a startup environment
- Ability to identify problems before they arise
- Ability to work both independently and collaboratively
Nice to Have:
- Working knowledge of Google Suite: Drive, Docs, Sheets and Forms
- Experience with Monday.com and Canva
How to Apply
Please submit your resume below.
All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.